This Privacy Policy explains how North Shore Cricket Club (the Club) collects, holds, uses, and protects personal information. The Club is committed to handling personal information in accordance with the Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs).

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Scope

 

This policy applies to all members, players, coaches, officials, volunteers, and any other individuals who provide personal information to the Club.

 

What Information We Collect

 

The Club collects the following personal information:

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• Full name

• Date of birth

• Residential address

• Email address

• Phone number(s)

• Emergency contact name and phone number

 

The Club does not collect sensitive information such as health, financial, or government identity information.

 

How We Collect Information

 

Personal information is collected directly from individuals at the time of membership registration. The Club does not collect personal information from third parties or through indirect means.

 

Why We Collect Information

 

The Club collects personal information for the following purposes:

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• Administering club membership.

• Communicating with members about matches, training, and club events.

• Contacting emergency contacts in the event of an injury or incident.

• Meeting obligations to the relevant cricket association or governing body

• Maintaining accurate club records

• Statutory obligations

 

How We Store and Protect Information

 

The Club takes reasonable steps to protect personal information from misuse, loss, unauthorised access, and disclosure.

 

Personal information is:

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• Stored securely, whether in physical or electronic form.

• Accessible only to committee members and authorised club officials who require it to perform their role.

• Not retained for longer than necessary — records will be reviewed and securely destroyed when no longer needed.

 

Members are responsible for registering directly with the relevant cricket association's platform. The Club does not transmit or share member data with the association or any other third party.

 

Use of Information

 

Personal information will only be used for the purposes for which it was collected, or for a directly related purpose that a member would reasonably expect. The Club will not use personal information for marketing, commercial, or any other unrelated purpose without consent.

 

Disclosure to Third Parties

 

The Club does not disclose personal information to third parties except where:

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• The individual has consented to the disclosure.

• The Club is required or authorised to do so by law.

• Disclosure is necessary to prevent a serious and imminent threat to the health or safety of an individual.

 

Photos and Videos

 

From time to time the Club may take photographs or videos at matches and events for use in club communications, social media, or promotional materials. Members who do not wish to be photographed or filmed should notify the Club in writing. The Club will make reasonable efforts to accommodate such requests.

 

Access and Correction

 

Members have the right to request access to their personal information held by the Club, and to request corrections where the information is inaccurate, incomplete, or out of date. Requests should be directed to the Club Secretary. The Club will respond within 30 days.

 

Complaints

 

Any member who believes their personal information has been handled in a manner inconsistent with this policy may lodge a complaint with the Club Secretary. The Club will investigate and respond within 30 days.

 

If the matter is not resolved to the member's satisfaction, they may escalate the complaint to the Office of the Australian Information Commissioner (OAIC) at www.oaic.gov.au.

 

Policy Review

 

This policy will be reviewed annually by the Club committee or following any significant change in the Club's data handling practices.